It took you hours and hours of reflection to select the best meeting room to host your event, to prepare the invitations, set up the agenda and the place to make your meeting the most effective. But how long have you been thinking about the best configuration of room for your event?
There are no two similar meetings. While paying attention to the objectives of your meeting, the shape of the room and the desired level of interaction between the presenter and participants, you can be sure to set up a configuration that will lead to a single meeting successful.
Like anything, there are pros and cons to each arrangement. To help you make the right choice, Bird Office, the expert from the training room rentals, offers you to take a look at the different configurations and what each has to offer.
Rectangular or round table
Probably the first arrangement that comes to people’s minds when they think of a meeting. This is the perfect arrangement for a steering committee, a small meeting or an interview. The rectangular table with chairs on both sides allows participants to be opposite each other. This room configuration encourages interaction and participation, and is therefore ideal to share opinions and ideas. To style a little less formal and intimidating, you can opt for the round table with chairs or around the coffee table with couches for a more relaxed style. Avoid, however, the panel if you have planned a facilitator or a presentation during your meeting.
The theater arrangement
With rows of seats facing the stage, to the facilitator and / or the screen is a widely used configuration for seminars, advertisements or product launches. It is also a suitable arrangement for meetings with a large number of participants since the rows of chairs juxtaposition optimizes space for maximum seating capacity. However, this configuration can give a very formal meeting feeling and make it difficult interaction and exchanges among participants.
The U-shaped room
Another provision that is exactly what its name suggests; tables and chairs are set up so as to form a U with participants facing each other. While this provision does not optimize all the space you have, it lends itself incredibly well to events involving thirty participants who need a good level of interaction. It is also a provision suitable for presentations as it allows maximum visibility. It is best not to use it for a meeting of more than 30 people, the sides may become too long which could cause problems of visibility and interaction.
This arrangement is ideal for training, presentations and exams. As in a real classroom, rows of tables with chairs facing the front of the meeting room and usually the speaker. Participants are in most cases arranged in pairs and all have a writing space.
Now that you know more about the different possible configurations for your next meeting, and now, see these Best Conference Table And Reunion Office Desks